Finding a time for a meeting can take more emails than the meeting deserves. Then there’s the video link to send, the reminder to write and the notes to find before you speak again.
Schedivo is our latest product at BPS Designs. It brings bookings, video meetings and scheduled webinars together, with tools to help you prepare for a conversation and keep track of what happens afterwards.
Let customers book a time that works
Create a booking page for each kind of meeting you offer, whether that’s a quick introduction, a consultation or a regular client review. Set your working hours, meeting length, breaks and booking limits. Add questions to collect the details you need beforehand.
Schedivo connects to Google Calendar, Outlook, Microsoft 365 and CalDAV. It checks your chosen calendars for busy times and saves new bookings to the calendar you select. Customers see your available times, without seeing your existing event titles.
Share a booking link or embed the form on your website, with your own brand colour and light or dark styling. You can also create expiring links for a single booking. Customers don’t need an account, and they can reschedule or cancel within the deadlines you set.
For teams, offer a particular host, share bookings between available staff using round robin, or find a time when every required colleague is free.
Explore scheduling and team bookings.
Send reminders, then meet in your browser
Each meeting type can have up to three email reminders, with your own subjects, messages and timings. There’s an optional timed follow-up too, for a thank-you, feedback request or your usual next steps.
When the meeting starts, guests open their individual invitation links and the host lets them in. You can share your screen, use chat and manage who joins. Hosts can adjust background blur or flip their camera, and local recording is available where the browser and workspace allowance support it.
Need a call without a booking? The workspace owner can use Meet now to choose a host and invite people directly.
See the video meeting features.
Keep the details for next time
Search and filter bookings, save private views, record attendance and export booking records as CSV. Each booking has an activity history, and you can see the client’s earlier and upcoming appointments. Private host notes give you somewhere to keep your own preparation and follow-up details.
Optional AI meeting notes turn microphone audio into a transcript, summary, decisions and actions. The host informs everyone and starts capture deliberately. Afterwards, you can check the transcript, correct the notes, export them or share a saved summary through a link lasting seven days.
The Client work section helps with the next steps:
- Write or draft a follow-up email, with an optional link to book again. You review it and choose when to send it.
- Keep an editable project brief and approve an internal version for later scope reviews.
- Track commitments, owners and due dates, and review possible changes against that brief.
- Prepare for the next booking using intake answers, earlier summaries and outstanding actions.
Meeting-based drafts need a saved summary from that call. You can also write and manage the content manually. Generated notes and drafts need checking before you use them.
Present to an audience
The optional Webinars add-on lets you schedule a presentation and broadcast with your camera, microphone and screen sharing.
Choose email-verified pre-registration to reserve places, or share an audience link for direct entry. Attendees don’t need an account. They watch with cameras and microphones off, use chat and raise a hand with a question. You can invite one person at a time to speak, then return them to the audience.
The add-on includes four webinars per company per month, each with up to 50 audience members and a duration of up to 60 minutes. One can run at a time.
Connect it to the rest of your work
Booking webhooks can send confirmations, rescheduling, cancellations and recorded attendance to tools such as Zapier, Make, n8n or your own receiver. That lets you build workflows around a CRM or other software you already use.
Staff have workspace roles to control what they can access. Account security includes authenticator-based two-factor authentication, recovery codes and active-session controls.
Plans and getting started
| Plan | Monthly | Yearly |
|---|---|---|
| Solo · one host | £12 | £120 |
| Team · three hosts | £29 | £290 |
Additional Team hosts cost £8 per month or £80 per year each. The Webinars add-on is £29 per month or £290 per year per company. Prices exclude VAT where applicable.
Plans include separate allowances for AI notes and client-work drafts. The pricing page explains those limits and optional minute top-ups.
Eligible new owners can try Schedivo for five days after verifying their email and adding a payment card. The trial includes one host and limited video and AI minutes; webinars and extra hosts require a paid subscription. Cancel before the trial ends to avoid a subscription charge.
Visit Schedivo to watch the walkthrough, or book a demo and see how it would fit your working day.